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Terrace – 1st Floor

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General Information

Area

Appx. 6000 sq. ft

Capacity

Appx. 600 to 700 persons

Hall Timing and Charges

Area appx. 6000 sq.ft.

Capacity appx. 600 to 700 Persons

TIME SLOTHIRE
CHARGES		CLEANING
CHARGES		ELECTRIC
POINT		ADDITIONAL
PER 1 HOUR		ROYALTY FOR
NON-MEMBER		MEMBER
DEPOSIT		NON MEMBER
DEPOSIT
ONLY TERRACE
EVENING SLOT
06.00 PM TO 11.00 PM		50,0004,0004,5005,00012,00070,0001,10,000
TERRACE COMBINED WITH
JASMINE / LILAC BANQUET
HALL EVENING SLOT
06.00 PM TO 11.00 PM		40,0004,0004,5005,00012,00060,00095,000

Fix Royalty & GST payable for Venues by Non-Member

Venue Royalty GST 18.00% Total Amount
Evening 5 Hrs
Rs 12000
Rs 2160
Rs 14160

Note – Above charges are subject to change please confirm with Gymkhana Authority.

Cancellation Charges

The Venue Cancellation Charges shall be as under

  1. If Cancelled prior to 91 days of due date of booking 30 percent (% ) of hire charges.
  2. If Cancelled between 46 to 90 days prior to the date of booking 50 percent (% ) of hire charges.
  3. If Cancelled between 16 and 45 days prior to the date of booking 60 percent (% ) of hire charges.
  4. In any other case 100 percent (%) of hire charges.

The Venue once booked can be transferred to other higher venue or other date, on payment of transfer charges of 20 percent (%) of venue hire charges.

Rules & Regulations

  1. In addition to hire charges and royalty as stated above, the party is required to pay GST at the applicable rate, from time to time.
  2. Only VEGETARIAN FOOD will be allowed to be served at the venue. Serving alcohol is strictly prohibited.
  3. Concession will be given in venue hire charges and extended hours to the members of Gymkhana and Charitable Institutions as per policy framed by the Gymkhana from time to time.
  4. Jasmine Banquet Hall can be booked for 4 hours before 15 days of the functions.
  5. Once the Venue is booked, it will not be transferred in the name of any other member/person/company.
  6. The Venue cancellation charges shall be as under:
      1. If cancelled prior to 91 days of date of booking: 30% of hire charges.
      2. If cancelled between 46 to 90 days prior to date of booking: 50% of hire charges.
      3. If cancelled between 16 to 45 days prior to date of booking: 60% of hire charges.
      4. In any other case: 100% of hire charges.
    2. GST will be applicable on cancellation, upgradation and transfer charges of Venue.
    3. A venue once booked cannot be transferred to another venue except from a lower-capacity venue to a higher-capacity venue, subject to availability and payment of transfer charges of 20% of original booking charges.
    4. Any change of date will be permitted only one time with 20% of rent charges OR as applicable from time to time, plus GST.
  7. For Decoration and Catering, only Authorized Panel Agencies will be permitted (List attached). The party will settle the account directly with the Authorized Panel Agencies. The royalty has to be paid as decided by Gymkhana from time to time. Charges for Water Tankers, if any, will be payable extra.
  8. Only 4 vehicles each for Jasmine, Lilac and Terrace will be permitted and 2 vehicles for Lantana shall be allowed to be parked in Gymkhana Compound. Valet parking is compulsory for all venues and the party has to settle their account directly.
  9. Air-conditioning units in all the venues shall be switched on 30 minutes before the starting time of booking.
  10. Crackers and pets are strictly prohibited inside the entire Gymkhana premises. The Barat procession will be permitted only for 20 minutes at the identified place inside the Gymkhana premises.
  11. The party who has booked the venue must settle the account within one month of the function; otherwise, it will be difficult to refund the amount out of the deposit. If the refund is not claimed within three months, the same will be forfeited.
  12. The party shall not be entitled to any refund or discount in the event of failure of electricity or the air-conditioning system or instruments, or any such other circumstances beyond the control of the management.
  13. The use of the sound system in the venue shall be subject to the rules, regulations and notifications of the Government. The party should obtain necessary permission from the police or other authorities, as applicable.
  14. The party should take care of their belongings, valuables, jewellery, etc. The Gymkhana shall not be responsible for theft, destruction or any such other damage caused to the party.
  15. The Gymkhana shall not be responsible for any type of injury or loss to any person due to accident or failure of any machinery or working of equipment, or for any other reasons whatsoever.
  16. For the meaning of any rules, regulations, rates, charges, cancellation of booked venue, refund of deposits, concession, maintenance and amendment in hire charges, royalty, use of venues or any other kind of problem, confusion or difficulties, the decision of the Gymkhana will be final and binding. The Management of the Gymkhana reserves the right to amend the charges, rent, rules and regulations at any time without giving any prior notice, and the amendments will be applicable to all.
  17. The party shall be responsible for any damage caused to the Gymkhana’s property, furniture, fixtures, equipment or premises by the party or its guests. The cost of repairs or replacement shall be recoverable from the party.
  18. The function shall be conducted strictly within the booked time. Any extension shall be subject to prior approval of the Gymkhana and payment of applicable additional charges.
  19. The party shall obtain all necessary licenses and permissions for playing music or copyrighted material and shall be solely responsible for any claim, notice, royalty, penalty or liability arising therefrom.
  20. The Gymkhana shall be entitled to adjust the hall hire charges, outstanding dues, damage costs and any other charges payable by the party against the security deposit. Any shortfall shall be recoverable from the party.
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